![](\"https://portal.faqbot.nz/api/images/5011149bf4b549fdca2008d81d82c9c1/files/Booking%20screen%20select%20date%20and%20time.png?width=1000&height=\")
EVA Bookings lets staff or members of the public book any kind of resource via a fast and secure online portal.
\nAdministrators can see and manage bookable resources, view and re-send bookings, and get in touch with all those booked.
\nBookings can be set up for hot desks, appointment times, car parks, equipment, special deliveries, EV charging + more. It’s very flexible! You can even use bookings on a kiosk. Check out our detailed guides for different booking scenarios (more guides coming soon):
\n\n\nGet in touch if you're wondering if EVA Bookings could help in your scenario.
\nThe building blocks for bookings are Resources, Resource Types, Visitor Types, the Bookings Screens, and the Who is Coming admin page.
\nA resource is a bookable item and can represent a singular thing (eg a hot desk) or multiple (eg a pod of 10 hot desks). Each resource has its own settings (some common ones listed below).
\nEvery resource has a resource type. You must create at least one resource type before you create a resource. Resource type settings determine:
\nTypically, a resource type would be created for each set of resources where these settings are the same - eg appointment, car park, desk
\nA visitor type is automatically created along with each resource type and defines the information that must be provided when booking - eg company name, car registration.
\nBooking screens include a home page that lists all the resource types available to book and provides space for instructions.
\nOnce a user selects the resource type they then enter their details and select the date and time of their booking. They can make multiple bookings in the same session and get an email confirmation afterwards that includes a link to edit/cancel their booking.
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Use the Who is coming screen to filter, view and manage bookings. You can also send notifications/messages to booked visitors via this page.
\nEvery bookable resource has a capacity. Capacity refers to the number of a bookable resource that can be booked - eg number of appointments per slot, number of car parks or desks.
\nA default capacity can be set - either every bookable day or on a schedule:
\n![](\"https://portal.faqbot.nz/api/images/5011149bf4b549fdca2008d81d82c9c1/files/booking%20capacity.png?width=1000&height=\")
You can also override the default capacity on specific days using the \"capacity by date\" setting.
\nArrival prompting allows you to send an email or SMS message (additional charges apply) if a person who is booked is late, to check whether they still plan to take up their booking, and provide the opportunity to release their booking.
\nThis setting uses check-in to validate whether someone has arrived. Turn on arrival prompting by resource - ![](\"https://portal.faqbot.nz/api/images/5011149bf4b549fdca2008d81d82c9c1/files/Arrival%20prompting.png\")
Arrival prompt messages are set by resource type - see the Templates tab.
\nIn many cases resources are only bookable between certain hours. Use the bookable time range to set the times when this item can be selected.
\nWhen a new booking resource type is created, a corresponding \"Bookings\" visitor type is also created.
\nTo change the details you collect from visitors - eg you may not need to collect car registration (on by default) - edit the relevant bookings visitor type.
\nEVA Bookings has the following security and validation measures in place:
\nKeen to use bookings for your organisation? Get in touch and we'll help you get set up
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